Set Permissions for Others to View Your Calendar

  1. In Calendar, Right Click your Primary Calendar under My Calendar
  2. Select Sharing Permissions or Permissions
  3. Click Add and pick from the address book who needs to see your calendar, Repeat for all who need access
  4. Set the appropriate permission level for each person. See the Table below for details. 
  5. Click Apply and OK 

The person(s) who you gave permission to view details will need to use the Open Calendars of Other Employees section below. 

Office 365 Calendar Permissions Dialog Box
Office 2016 Calendar Permissions Dialog Box

Permission Level Table

Free/Busy TimeAllow the user to view when you are busy or free, but not the information of any of
the events on your calendar
ReviewerAllow the user to view all of the information on your calendar, but they cannot create or edit events.
AuthorAllow the user to view all calendar information and can create new events, but they cannot edit or delete
events they did not create.
EditorAllow the user to view all calendar information, create new events, and edit and delete existing events.

Open Calendars of Other Employees

  1. In Calendar, click Home.
  2. In the Manage Calendars group, click Open Calendar or Add Calendar, and then click Open Shared Calendar.
  3. Type a name in the Name box, or click Name to select a name from the Address Book. The shared Calendar appears next to any calendar that is already in the view. 

After you access a shared Calendar for the first time, the Calendar is added to the folder pane. The next time that you want to view the shared Calendar, you can click it in the Folder Pane.


  • Even if the other person has created an additional calendar, you can open only the person's default Calendar.
  • To remove a calendar from the Other Calendars list, right-click the calendar, and then click Delete Calendar.
  • The owner of the calendar items controls who can see the items and change them.